Pending AWARD

Position: Accounts Receivable
Job Type: Full-Time
Mode of Work: On-Site
Duration: 1 year 
Location: VHA Office of Finance
3773 Cherry Creek N Drive, Denver, Colorado 80209

Summary:
The Administrative Assistant/Accounts Receivable will provide essential support to the Department of Veterans Affairs (VA) by ensuring the smooth processing of check refunds and other financial transactions. This role involves both administrative and technical tasks such as preparing reports, coordinating meetings, and managing documentation. The ideal candidate will assist in the day-to-day administrative duties and support the accounts receivable team, ensuring accuracy and timeliness of financial processes.

Responsibilities:

• Process technical and non-technical check refunds following VA guidelines.
• Input documents and check details into the DAPER application, ensuring accurate data entry and assigning tracking numbers.
• Scan documents and checks into the VA shared drive for further processing.
• Research refund checks, verify appropriate claims, evaluate compliance with Appropriations Law, and prepare vouchers for non-compliant refunds.
• Create billing documents and debt notification letters, ensuring compliance with federal laws and VA policies.
• Review and respond to correspondence related to debts, subrogation cases, and payments, providing supporting documentation for suspension or termination requests.
• Perform follow-up research on aged accounts receivables to determine next steps.
• Prepare and maintain program documentation, reports, and spreadsheets.
• Proofread and edit documents to ensure accuracy in technical terminology.
• Handle data entry, filing, copying, and organizing financial transaction records.
• Maintain accounts receivable records, ensuring timely updates and task completion.
• Communicate with internal departments to resolve discrepancies or refund-related issues.
• Assist in preparing graphics and presentations for financial reporting and project tracking.
• Open and organize up to 500 pieces of daily mail, sorting them into batches for processing.

Requirements:

• High School Diploma or equivalent.
• Previous experience in administrative support or accounts receivable preferred.
• Strong organizational skills with attention to detail.
• Proficiency in data entry and familiarity with standard office software (e.g., Microsoft Office Suite).
• Ability to proofread and edit documents with accuracy, especially when dealing with technical terminology.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Familiarity with VA policies and processes is a plus.
• This role is vital in ensuring the financial processes of the VA run efficiently, with a focus on providing administrative and accounts receivable support.

Compensation

A salary commensurate with background and experience will be offered.
 

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) Retirement Plan with matching
• Paid Time Off
• Paid Holidays

SteerBridge Strategies is committed to equal employment opportunity and nondiscrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation, or any characteristic protected under applicable law. SteerBridge Strategies will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.